How to Edit Signature in Outlook: A Complete Guide

Your email signature is more than just your name at the end of your email. It is your personal identity or the right professional appearance for your brand that makes your messages look credible. We have multiple purposes, like changing & editing the Outlook signature. Therefore, it is crucial that you learn how to edit your signature in Outlook.

You will also learn how to edit your Outlook signature on Windows. Mac, Outlook Web App, and Outlook Mobile App in this guide.

How to Edit Signature in Outlook for Windows

If you’re using the Outlook desktop application on Windows, follow these steps:

1: Open Outlook

Launch Microsoft Outlook on your computer.

2: Open Outlook Options

Click:

File → Options

A new settings window will appear.

3: Go to Mail

From the left menu, select:

Mail

Then click:

Signatures

This opens the Signatures and Stationery window.

4: Select Your Signature

Choose the signature you want to edit.

If you have multiple signatures, select the correct one.

5: Edit the Signature

Use the editor to modify:

• Name
• Job title
• Company
• Address
• Phone number
• Email
• Website
• Images
• Hyperlinks
• Fonts
• Colors
• Formatting

6: Save Changes

Click:

OK

Then click OK again to save everything.

Your updated signature will now appear in new emails.

How to Edit Signature in Outlook for Mac

Mac users can update their Outlook signature in just a few steps.

Open Outlook

Go to:

Outlook → Preferences → Signatures

Choose the signature you want to edit.

Update the information as needed.

Click Save.

Your new signature will automatically be used according to your settings.

How to Edit Signature in Outlook Web (Outlook.com or Microsoft 365)

If you use Outlook in your browser:

1) Sign in to Outlook.

2) Click the Settings gear icon.

3) Select:

Mail → Compose and Reply

4) Your signature editor appears.

Edit:

• Text
• Links
• Images
• Formatting
• Contact information

5) Choose whether to automatically include the signature in:

• New messages
• Replies
• Forwards

Click Save.

That’s it!

How to Edit Signature in the Outlook Mobile App

The Outlook mobile app supports a simple text signature.

Android

Open Outlook. Tap your profile picture.

Go to:

Settings → Signature

Edit the text.

Tap the checkmark to save.

iPhone

Open Outlook. Tap your profile icon.

Go to:

Settings → Signature

Update the signature.

Save your changes.

Unlike the desktop version, the mobile app doesn’t support advanced formatting such as logos, tables, or custom fonts.

How to Add an Image or Logo to Your Signature

If you’re using Outlook on Windows, Mac, or the web:

1. Open the Signature editor.
2. Place the cursor where you want the image.
3. Click the Insert Picture icon.
4. Select your company logo or personal photo.
5. Resize the image if necessary.
6. Save your signature.

A clean, optimized logo enhances your professional appearance.

Conclusion

The quickest way to keep your emails professional and up to date is to amend your Outlook signature. It helps you to modify signs according to your preferences. A signature is one of the key points that may require a change due to different purposes; thus, it is essential you know how to alter or modify your signature in Outlook.

Outlook for Windows, Outlook for Mac, or the web version of Outlook or mobile devices; no matter what type of Outlook you use, this will only take a couple of minutes. Regularly checking your signature means that recipients will always have the right contact details, so it strengthens your professional or business brand. With every email you send, a properly crafted signature can leave an impression.